Board portals can help directors save time and energy by allowing them to access all the information needed for their meetings from one place. However, choosing the right solution for your needs doesn’t have to be just about cost. You should also consider the ease of use for all those who use it, and whether or not there are features that you won’t use, and how often updates board portals online are provided.

When evaluating the best board-management solutions select those that offer 24/7 support from specialists for your team. Preparing for meetings is already stressful enough without having to worry that your technology will fail. Find out from prospective vendors about their support services and if they offer training and documentation for new users in order to ensure that they get the most out of your board portal.

The top online portals for board members are designed with various levels of technological competency in mind so that administrators as well as members are able to easily use the solution. Be sure to customize and manage the settings of the portal and library folders, and to establish permissions that restrict access to confidential information. You should be able to integrate the portal of your board into your existing email and calendar platforms to make scheduling and sending notifications easier. A good board portal should allow you to upload documents and create rich, informative annotations that can be used in meetings. It is also worth asking prospective vendors if they offer a user directory to enable board members to communicate with one another for collaboration or to discuss specific topics prior to meetings.